Per diem Reimbursment Guidelines

Accommodations and meals are reimbursed on rates set by the Washington State Office of Financial Management for travel reimbursement within San Juan County and will be adjusted annually.

1. Travel time begins when the employee leaves his or her official residence or workstation. Time and date of departure and return must be shown on the expense claim form.
2. Eligibility for per diem for specific meals is based on travel times as delineated below:
   1. A full day per diem begins at 6:00 A.M. or earlier (as in the case of early ferry travel), and extends beyond the regular workday (the late ferry home or over-night stay).
   2. Employees traveling between 6:00A.M. and 10:00 A.M. are eligible to breakfast per diem.
   3. Employees traveling between 10:00 A.M. and 2:00 P.M. are eligible to lunch per diem.
   4. Employees traveling after 5:00 P.M. are eligible to dinner per diem.
3. Receipts are not required to document per diem meal remibursement. No meals should be charged to the Library's credit cards.
4. Regular per diem reimbursement is not provided when:
   1. Meals are furnished by the host facility visited.
   2. The cost of meals are included in the registration fee for a meeting, conference, or convention.

Adopted 3/2000

Revised 9/2005

Reviewed 4/2006