ORCAS ISLAND LIBRARY DISTRICT

BY-LAWS OF THE BOARD OF TRUSTEES

 

ARTICLE 1. ORGANIZATION

SECTION 1.1 NAME.

The name of the Library shall be The Orcas Island Library District.

SECTION 1.2 OFFICERS.

The officers of the Orcas Island Library District Board of Trustees (“the Board”), namely President, Vice-President and Secretary, shall be elected by a majority vote of the Board at its annual meeting, to serve for one year from that date. The officers shall be Board members. A vacancy occurring in any office shall be filled by the Board at its next regular meeting; any officer so elected shall serve only until the next annual meeting.

SECTION 1.3 COMMITTEES.

The following Standing Committees shall be appointed by the Board:

1. Finance
2. Library Policies & Personnel
3. Technology
4. Community Relations
The President or the Board may appoint special committees as needed, to serve only until the completion of the work for which they were appointed.

ARTICLE 2. DUTIES AND RESPONSIBILITIES

SECTION 2.1 TRUSTEES.

The detailed duties and responsibilities of Island Library District Board of Trustees are spelled out in Washington State Law (RCW 27.12), which is incorporated herein by implicit reference. The Orcas Island Library District Board of Trustees shall perform all duties and have all powers as set forth in said laws and RCW's, and do other acts necessary for the orderly and efficient management and control of the Library.

SECTION 2.2 INSURANCE.

The Orcas Island Library District shall carry indemnity insurance, in an amount to be determined by the Board, to protect the Board and the Library Director from any liability, loss or damage suffered by any member of the Board or by the Library Director, which arises out of the scope of their duties as Trustees or Library Director.

SECTION 2.3 DUTIES OF OFFICERS.

2.3.1 PRESIDENT. The President of the Board shall preside at all meetings, appoint all special committees with Board consent, certify payment of all bills approved by the Board, authorize calls for special meetings, represent the Board before all official and other bodies, and generally perform the duties of the presiding officer.

2.3.2 VICE-PRESIDENT. The Vice-President shall preside, and may act, in the absence of the President.

2.3.3 SECRETARY. The Secretary shall review the minutes from all public meetings, record the minutes of any closed meetings or executive sessions in which the Administrative Assistant is not in attendance, certify the Board's approval of all minutes and perform other such duties as the Board may direct. In the absence of the Secretary, the Chair shall appoint a Secretary pro tem.

ARTICLE 3. MEETINGS

SECTION 3.1 RULES OF ORDER.

Meetings of the Board shall be governed by Robert's Rules of Order, Revised, where they are applicable and not inconsistent with other provision of these By-Laws.

SECTION 3.2 QUORUM.

A quorum for the transaction of business shall be three of the five members of the Board. If a quorum is not present for any meeting, the meeting will be adjourned, and the Chairman will arrange for the meeting to be held as soon as practical thereafter when a quorum can be assembled.

SECTION 3.3 ATTENDANCE.

Attendance is essential for effective function of the Board, and is mandatory for all members. Any Trustee who does not attend a minimum of two-thirds of the regular meeting during each calendar year, or who misses two consecutive meetings without requesting a leave of absence from the President, shall be considered to have resigned from the Board.

SECTION 3.4 REGULAR MEETINGS.

The regular monthly meeting of the Board shall be held at a time and day authorized by the Board at a public meeting. This decision will be publicized appropriately. The regular monthly meeting of the Board sall be held at the Library, unless a different place has been agreed upon at a prior meeting, and publicized appropriately.

SECTION 3.5 ANNUAL MEETING.

The annual meeting, which shall be for the purpose of electing officers, shall be held at the time of the regular meeting in January of each year.

SECTION 3.6 SPECIAL MEETINGS.

Special meetings of the Board may be called at any time by the President, or by petition from a majority of the members. Notice of such special meeting shall be in compliance with the Washington State Public Meeting Act of 1971 (RCW 42.30).

SECTION 3.7 ORDER OF BUSINESS.

The order of business at regular meetings shall include, but not be limited to, the following:

1. NEW BUSINESS

A. Introductions
B. Additions or Modifications to the Agenda
C. Library Visits
D. Director's Report
E. Friends of the Library Report/Friends Meeting Delegate

2. OLD BUSINESS

3. REPORTS FROM ACTIVE COMMITTEES

A. Policy & Personnel
B. Community Relations
C. Technology
D. Finance

4. ROUTINE MATTERS

A. Finance
B. Correspondence
C. Minutes
D. Other

5. ADJOURNMENT

ARTICLE 4. AMENDMENTS

These By-Laws may be amended by a four-fifths vote at any regular meeting of the Board, provided that an explicit statement in writing of intent to propose such amendment, and of the amendment itself, has been distributed to the Board at least thirty (30) days before said meeting.

APPROVED, this 13th day of March, 2006.

_____________________________ _________________________
John Ashenhurst, Chairman Trustee

____________________________ ____________________________
Trustee Trustee

____________________________
Trustee

ATTEST:

____________________________
Phil Heikkinen, Director

Adopted: December 11, 1987
Revised April 11, 1988; January 11, 1993
April 14, 1997; November 12, 1997
March 13, 2006